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With over 10 years of experience Pro-Invent Limited continues to provide unrivaled inventory reports and services for landlords and estate agencies all over London.

A highly dedicated team of APIP qualified clerks with experience and training needed to provide clear and comprehensive reports that will play a major role in the process of a dispute resolution at the end of a tenancy.

INVENTORY

Inventory & Schedule of Condition

An inventory and schedule of condition (hereafter referred to as an inventory), forms part of the contract between a landlord and tenant and will play a major role in the process of a dispute resolution at the end of a tenancy agreement. The inventory provides a clear written record itemising every aspect of the property, including the landlords fixtures, fittings and décor on a room-by-room basis. Any damages or defects are noted, referred to as the schedule of condition.

Inventory will include:

  • Full colour photographic evidence
  • Appliance model and make
  • Utility meter readings
  • Appliance manuals listed
inventory

CHECK-IN

It is usual and best practice to inspect the property with the tenant at the start of the tenancy and where possible on the same day prior to the tenant moving in any of their personal belongings into the property.

There are two methods to carrying out a check-in.

The first and most recommended method is to have an inventory compiled 1-2 days before the start date of the tenancy so that it is readily available for the day of the check-in. The tenant would be walked through the property with the inventory prior to moving in any of their personal belongings and then asked to sign a copy of the inventory as proof that they have checked and agreed to the contents. A copy of the signed inventory is then forwarded onto the landlord.

Another method is known as ‘Combined Inventory/Check-In’ (please see below)

Check-In will include:

  • Meter readings
  • Signed inventory or General Condition Form
  • Keys photographed and logged
  • Full colour photographic evidence

COMBINED INVENTORY & CHECK-IN

This method is the most common and cheapest. Our clerks inspect the property on the start day of the tenancy, usually 1-2 hours before the check-in time agreed to compile the inventory. The tenant will be walked through the property as in the first method (please see ‘check-in’ above) however they would be signing a form instead of the actual inventory, agreeing to the general condition including the level of cleanliness of the property. In this instance the inventory is provided in 24 hours after the check-in and is to be forwarded onto the tenant  requesting that they check through the document, sign it and return it to you within a certain time.

Whichever practice is used, it is essential that a detailed inventory and schedule of condition are given to the tenant at the start of the tenancy.

Check-In will include:

  • Meter readings
  • Signed inventory or General Condition Form
  • Keys photographed and logged
  • Full colour photographic evidence
  • Appliance model and make
  • Appliance manuals listed

CHECK-OUT

It is not necessary for the tenant to be present for a check-out but it is recommended that the check-out be carried out as soon as possible after the tenant has vacated and prior to any cleaners or builders entering the property.

The state of the property is checked against the inventory compiled at the start of the tenancy and any variations are noted with photographs to supplement descriptions.

As part of the Tenancy Deposit Scheme, tenants must leave the property in the same condition that they received it, allowing for fair wear and tear.

Check-In will include:

  • Meter readings taken
  • Measurements to help accurately assess and quantify damages
  • Full colour photographic evidence
  • Keys photographed and logged
  • Forwarding address for tenant
  • General condition agreed and signed (if tenant is present)
check-out

INTERIM INSPECTION

interim

Periodic visits to the property usually part way through a tenancy to inspect the condition and identify if there is any breach of the tenancy agreement i.e subletting, smoking or pets. An interim inspection can also help to identify if the property is in any need of maintenance, repair or decoration.

Check-In will include:

  • Meter readings taken
  • Keys photographed and logged
  • Measurements to help accurately assess and quantify damages
  • Forwarding address for tenant
  • Full colour photographic evidence
  • General condition agreed and signed (if tenant is present)

SNAGGING REPORT

A snagging report is a compilation of defects, unsatisfactory and uncompleted works in a new build or newly refurbished property.

We can carry out an inspection and create a snagging report for your property.

Check-In will include:

  • Detailed report
  • Photographic evidence
snagging_report